Minutes of the regular meeting
of the Board of Trustees of the North Shore Sanitary District held on
The meeting was opened with
the Pledge of Allegiance.
On roll call, the following
Trustees were present:
Stephen J. Drew, President
Daniel M. Pierce, Vice President
Trustee James Swarthout
Trustee Effie Wroten
Trustee Paxton was present via
telephone.
Staff
members present were General Manager
There
were no comments from the public.
President
Drew presented the Consent Agenda, as follows:
A.
Approval of the
Minutes of the Meeting held on
B.
Consideration of
Bills.
Wastewater Treatment Fund $2,260,190.27
Check Nos. 131289-131518
Void – Check Nos. 131317-131319
C.
Financial Report,
January 2006.
D.
Hearing Summary,
E.
Fair Lending
Violation Review.
F.
Uncollectible
Accounts Receivable Summary.
G.
Correspondence.
1.
2.
H.
Press Articles.
1.
i. ‘FedEx proposes new
ii. ‘NSSD sludge plant nearly done’,
2.
Waste News.
i. ‘Sludge turns to power in
3.
i. ‘
I.
Authorize Payroll
and Finance Department to issue District checks to meet expenses where
necessary for payroll and to avoid interest and/or penalties before the next
Board Meeting.
It
was moved by Trustee Swarthout, and seconded by Trustee Paxton that the items
under the Consent Agenda be approved.
On
roll call, all Trustees present voted “Aye”. Motion declared carried.
General
Manager Dorn gave the Management Report as follows:
1.
Presented
Engineering Agreement with Donohue & Associates for USEPA Region V
Administrative Order Compliance Support in the amount of $37,395.00.
It
was moved by Trustee Swarthout and seconded by Trustee Wroten to approve
Engineering Agreement with Donohue & Associates for USEPA Region V
Administrative Order Compliance Support in the amount of $37,395.00.
On
roll call, all Trustees present voted “Aye”. Motion declared carried.
2.
Presented Engineering
Agreement Amendment No. 3 with Clark Dietz, Inc., to provide engineering services, including
site inspections, document review, letter and document preparation, contract
review for adherence, attending meetings, making telephone and e-mail contact
with the contractor, and providing the field information for the As-Built
drawings in the facilitation of the final close-out of the construction
contract between the NSSD and Advance Mechanical Contractors, Inc. in the
amount of $4,458.23. Mr. Dorn stated the amount would be reduced from Advance
Mechanical Contractors, Inc. Contract.
It
was moved by Trustee Wroten and seconded by Trustee Swarthout to approve
Engineering Agreement Amendment No. 3 with Clark Dietz, Inc for providing
engineering services, including site inspections, document review, letter and
document preparation, contract review for adherence, attending meetings, making
telephone and e-mail contact with the contractor, and providing the field
information for the As-Built drawings in the facilitation of the final
close-out of the construction contract between the NSSD and Advance Mechanical
Contractors, Inc. in the amount of $4,458.23 which will be reduced from Advance
Mechanical Contractors, Inc. Contract..
On
roll call, all Trustees present voted “Aye”. Motion declared carried.
3.
Mr. Dorn gave a
summary of the status of the Zion Township Landfill Sludge Recycling Facility:
a. 91% complete through
b. Ongoing interior work.
c. Completed start-up of air compressors, lift station pumps
and the odorous air system.
d. Startup of thermal oil system is in progress as well as
preliminary activities related to the melter.
e. VATECH completed recoating all sludge and granulate
storage silo exteriors and interior recoating sludge receiving bins and sludge
storage silos.
f.
VATECH engineers
are scheduled to return for the dryer start-up during the 3rd week
of March.
g. STS continues work on the Air Emissions Monitoring and
Control Plan to be submitted to IEPA.
h. The forcemain conveying wastewater from the Sludge
Recycling Facility has been commissioned and is now carrying the liquids
discharged from the facility during start-ups.
i.
NSSD and Minergy
continue to meet on a regular basis to discuss the logistics associated with
Minergy operating the facility. Minergy is currently interviewing operations
candidates for the facility.
j.
J.J. Henderson
indicates a project substantial completion date of
Assistant General Manager Miller gave the
Administration Division report as follows:
1.
Presented for
approval Bid Waiver Request BW-122 for the engagement of Swarztrauber & Co
for accounting services and the audit of the District’s combined annual
financial statements for the fiscal year ending
It
was moved by Trustee Swarthout and seconded by Trustee Paxton to approve Bid
Waiver Request BW-122 for the engagement of Swarztrauber & Co for
accounting services and the audit of the District’s combined annual financial
statements for the fiscal year ending
On
roll call, all Trustees present voted “Aye”. Motion declared carried.
2.
Presented a
request from user charge customer Gail F. Holmes for an adjustment to summer
credit and correspondingly to her user charge bill for the period
8/15/05-11/15/05. Mr. Miller stated the billing department discussed the
District’s summer credit and credit meter programs with Mrs. Holmes. Mrs.
Holmes was not satisfied with that explanation and sent a second request to
NSSD for an adjustment to her bill.
Mr. Miller recommends denying the request. He stated it
would be unfair for the District to provide a different summer credit program
for Mrs. Holmes than it provides for the other 56,000 residential customers.
It
was moved by Trustee Swarthout and seconded by Trustee Pierce to approve the
recommendation to deny the request from Gail F. Homes for an adjustment to
summer credit and her user charge bill for the period 8/15/05-11/15/05.
On
roll call, all Trustees present voted “Aye”. Motion declared carried.
3.
Presented for
adoption an amendment to ‘An Ordinance Establishing the
Fees and Charges of the North Shore Sanitary District’, Section 4.2, Delinquent
Account Fees, Checks Dishonored by the Bank from $10.00 to $25.00.
ORDINANCE
BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE
That Section 4.2 be
amended to read as follows:
4.2 DELINQUENT ACCOUNT FEES
Checks Dishonored by the Bank Item 10.00 25.00
SECTION 5.3 This ordinance shall be in full force
and effect following its passage, approval, and publication as provided by law
or on
It
was moved by Trustee Pierce and seconded by Trustee Swarthout to adopt the Fee
Ordinance Amendment to ‘An Ordinance Establishing the Fees and Charges of the
North Shore Sanitary District, Section 4.2, Delinquent Account Fees, Checks
Dishonored by the Bank from $10.00 to $25.00.
On
roll call, Trustees Drew, Pierce, Swarthout and Wroten voted “Aye”. Trustee Paxton
voted “No”. Motion declared carried.
Director
of Engineering Services Gupta reported as follows:
1.
Presented a Bid
Summary for Sludge Cake Hauling Contract FY07 through FY09. On
|
Contractor |
Item I.A. Pheasant
Run Landfill |
Item I.B. Sludge
Recycling Facility |
Item II.A. Sludge
Recycling Facility |
Item III.A. Sludge
Recycling Facility |
|
DK
Contractors |
$83,516.34 |
$292,158.03 |
$356,964.88 |
$363,857.92 |
|
Schneider
Trucking |
$91,070.27 |
$379,532.01 |
$516,419.88 |
$562,908.76 |
|
Contractor |
FY07 Item I.A. +
I.B. |
FY08 Item II.A. |
FY09 Item III.A. |
Total I.A + I.B.
+ II.A. + III.A |
|
DK Contractors |
$375,674.37 |
$356,964.88 |
$363,857.92 |
$1,096,497.17 |
|
Schneider Trucking |
$470,602.28 |
$516,419.88 |
$562,908.76 |
$1,549,930.92 |