The hearing was opened with the Pledge of Allegiance.
President Drew announced that
this was a public hearing for the purpose of going over the Annual Budget and
Appropriation Ordinance, and acknowledged all persons present: Trustees Pierce, Paxton, Wroten and
Swarthout, Attorney Jay Ukena, General Manager Brian Dorn, Assistant General
Manager Dave Miller, Director of Engineering Services Jai Gupta, Director of
Operations Gary Sowma, Director of Technology Services Pete Russo, Director of
Laboratory Services Joe Robinson, Secretary Morley, Bob Atchison, and Harold
Rafson.
It was moved by Trustee Swarthout,
and seconded by Trustee Paxton, that President Drew be named Chairman of the
public hearing.
On roll call,
all Trustees present voted “Aye”. Motion
declared carried.
It was moved by Trustee Paxton,
and seconded by Trustee Wroten, that Judith L. Morley be named Secretary of the
Public Hearing.
On roll call,
all Trustees present voted “Aye”. Motion
declared carried.
President Drew then opened the hearing.
It was moved by Trustee Swarthout,
and seconded by Trustee Pierce, to waive the reading of the Tentative Budget
and the Notice of Public Hearing ad.
On roll call,
all Trustees present voted “Aye”. Motion
declared carried.
The Tentative Budget was presented in printed form with
copies available to each person present.
Mr.
Harold Rafson asked whether the District had investigated alternative energy
sources. General Manager Dorn replied that the District had and that it does
this on an ongoing basis as energy costs continue to increase and alternative
technologies become more cost effective.
It
was moved by Trustee Swarthout, and seconded by Trustee Paxton, that the
Combined Annual Budget and Appropriation Ordinance, prepared in a tentative
form for the fiscal year beginning May 1, 2006, and ending April 30, 2007, be
adopted without change or amendment.
On roll call,
all Trustees present voted “Aye”.
Ordinance declared adopted.
It was moved by
Trustee Paxton, and seconded by Trustee Wroten, that the Public Hearing be
adjourned.
On roll call,
all Trustees present voted “Aye”. Motion
declared carried.
It was moved by Trustee Swarthout
and seconded by Trustee Paxton to open the regular Board Meeting.
On roll call, all Trustees present voted “Aye”. Motion declared carried.
President
Drew presented the Combined Annual Budget and Appropriation Ordinance, prepared
in final form for the fiscal year beginning May 1, 2006, and ending April 30,
2007.
It
was moved by Trustee Swarthout, and seconded by Trustee Paxton, that the
Combined
Annual
Budget and Appropriation Ordinance, prepared in final form for the fiscal year
beginning
On roll call,
all Trustees present voted “Aye”.
Ordinance declared adopted.
Mr. Bob Aitchison of Delmar Woods
Sanitary District asked if the District was looking for resources to dispose of
the glass aggregate from the melting process. General Manager Dorn stated that
the District has a contract with Minergy to buy back the glass aggregate and
that the IEPA permit limited the uses for this material at this time. Mr.
Aitchison also asked what was discussed in executive session last month.
President Drew responded pending litigation and contractual issues.
President Drew presented the Consent Agenda, as follows:
Void Check Nos.
132604 and 132769
C.
Financial Report
– April 2006.
D.
Hearing Summary,
May 1, 2006.
E.
Prevailing Wage
Rate Ordinance, June 2006.
F.
2006 Year-End
Inventory Results.
G.
Refund account of
1310 W. Long Meadow Lane, Lake Forest, in the amount of $3,366.04.
H.
2005 Drug and
Alcohol Testing Results.
I.
FY07 Service
Awards Summary.
J.
Correspondence.
1.
05/18/06 NSSD to
First Midwest Bank Lockbox Manager regarding check alteration.
K.
Press Articles.
1.
Waukegan News
Sun.
a.
‘NSSD bolts
NIPC’, 05/11/06.
2.
Chicago Tribune.
a.
‘Cleaner, but not
clean’, 05/15/06.
L.
Authorize Payroll
and Finance Department to issue District checks to meet expenses where
necessary for payroll and to avoid interest and/or penalties before the next
Board Meeting.
It was moved by Trustee Paxton
and seconded by Trustee Wroten that the items under the
Consent Agenda be approved.
On roll call, all Trustees present voted “Aye”. Motion
declared carried.
General Manager Dorn gave the
Management Report as follows:
1.
Announced
the resignation of Judith Morley, District Secretary effective June 30, 2006.
2.
Gave
a brief summary of the 2006 Administrative Order Compliance Report.
3.
Presented an
Engineering Agreement with STS Consultants, Ltd. for services to evaluate the
groundwater quality at the NSSD Zion Landfill replacement monitoring well A104
in the amount of $3,160.00.
It
was moved by Trustee Paxton and seconded by Trustee Pierce to approve the
Engineering Agreement with STS Consultants, Ltd. for services to evaluate the
groundwater quality at the NSSD Zion Landfill replacement monitoring well A104
in the amount of $3,160.00.
On roll call, all Trustees present voted “Aye”. Motion
declared carried.
4.
Presented
Amendment No. 2 to the Engineering Agreement with Donohue & Associates for
the Zion Sludge Recycling Facility Resident Engineering and O&M Services in
the amount of $49,600.00.
It
was moved by Trustee Swarthout and seconded by Trustee Paxton to approve
Amendment No. 2 to the Engineering Agreement with Donohue & Associates for
the Zion Sludge Recycling Facility Resident Engineering and O&M Services in
the amount of $49,600.00.
On roll call, all Trustees present voted “Aye”. Motion declared carried.
5.
Gave a brief
summary of the Zion Township Landfill Sludge Recycling Facility Monthly Status
Report with the project 99% complete and start up of the major systems,
consisting of the dryer, oxygen system and melter occurring during July.
Assistant
General Manager Miller gave the Administration Division report as follows:
1.
Presented for
approval a credit of $4,165.00 to Northmoor Country Club for 7 months during
which it was unable to utilize treated effluent from the Clavey Road Plant. Mr.
Miller stated that NSSD and Northmoor had an agreement since March 22, 2000.
NSSD agreed to sell Northmoor treated effluent from the Clavey Road Plant for
irrigation, sprinkling and lawn maintenance. The District’s pumping station was
inoperable from 9/30/05-4/28/06. He also stated that Northmoors’ facilities
were not metered but it seems inequitable for the District to accept revenue
without providing the corresponding service.
It was moved by Trustee Swarthout, and seconded by
Trustee Paxton to approve a credit to Northmoor Country Club for 7 months
during which it was unable to utilize treated effluent from the Clavey Road
Plant in the amount of $4,165.00.
On roll call,
Trustees Drew, Paxton, Wroten and Swarthout vote “Aye”. Trustee Pierce voted present. Motion declared
carried.
2.
Presented for
approval a Third Party Custodian Agreement with Fifth Third Bank and The Bank
of New York. Mr. Miller stated the District’s Investment Policy requires that
District deposits be secured by collateral held at a third party institution.
Fifth Third Bank uses the Bank of New York as its custodial institution for
collateral purposes.
It
was moved by Trustee Paxton and seconded by Trustee Swarthout to approve the Third
Party
Custodian
Agreement with Fifth Third Bank and The Bank of
On roll call, all Trustees present
voted “Aye”. Motion declared carried.
3.
The
increase of Lock Box Services Contract with First Midwest Bank in the amount of
$5,600.00 is being held over until the next board meeting pending study.
Director of Engineering Services Gupta reported as follows:
1.
Presented
for approval C.O. No. 20 with J.J. Henderson & Son, Inc. for the Sludge
Recycling Facility at Zion Township Landfill in the amount of $275,001.14.
a.
Create
a construction entrance at the old flying club site - $5,415.55. This will be
back charged to VATECH.
b. Create a haul road for the
transportation of the silos from the old flying club site - $36,571.67 – This
will be back charged to VATECH.
c.
Modify
connection of the refractory duct to the Economizer in response to RFI 186 -
$10,651.29. The District will pursue the matter with Minergy for back charging
this cost.
d. Move beam W8X24 next to the Melter -
$3,396.49. The District will pursue the matter with Minergy for back charging
this cost.
e.
Relocate
the 12” nozzle on top of start-up bin V1430 per RFI 323 - $10,242.92. This will
be back charged to VATECH.
f.
Fabricate
two 3” flanges at W1330 that replace the Owner-furnished incorrect flanges -
$978.45. This will be back charged to VATECH.
g. Cut and drill two 8” flange adapters
for Siemens instruments at the wet sludge storage silos - $485.03. This will be
back charged to VATECH.
h. Repair leaks in the dryer system -
$3,700.53. This will be back charged to VATECH.
i.
Install
junction box at the gate - $6,112.00.
j.
Inspection
and testing of interior paint of 3 silos and 2 receiving bins by KTA TATOR - $30,487.22.
This will be back charged to VATECH.
k.
Lime
stabilization of the road way between Green Bay Road and the building -
$31,156.71.
l.
Replace
Belden Security cable with Alpha and West Penn cables - $1,183.26.
m. Modify electrical panels in response
to RFI 282 and 312 - $2,986.83.
n. Install vibration switch for M-4260
and 4070 in accordance with RFI 355 - $3,874.65.
o. Provide 50 amp breaker for MCC6 UPS -
$2,412.56.
p. Rework cable tray to avoid vacuum
system filter as agreed in ROD with Engineer on 11/28/05 - $919.49.
q. Make changes in wiring for power to
the Nitrogen system - $4,277.63.
r.
Install
type F light fixtures as directed by RFI 109 - $924.91.
s.
Install
fire alarm strobes and horns for the wet pipe sprinkler system and
modifications to the Phoenix Fire System’s control panel as directed by RFI 487
- $11,626.18.
t.
Run
single conduits from each disconnect and install flexible conduit to each motor
for fly ash charger - $2,759.10.
u. Install a 20 amp breaker and circuit
from 666RP5 for FV3229 as directed by Donohue in RFI 524 and 539 - $1,235.49.
v. Install 480 volt power to the VAV
boxes from 666 RP1 as directed by RFI 596 - $3,340.30.
w. Relocate LE 7960 at the Lift Station
- $2,804.27.
x.
Disconnect
and reconnect TE4560 - $344.59.
y. Relocate solenoids to top of the
direct fired heater and change out the 110v solenoid on flow valve to 24 vdc -
$886.79.
z.
Delete
insulation from the W3 piping in area G basement – Credit of $4,381.86.
aa. Install a 3” flange opening to the
GCG line - $679.93.
bb. Remove and reinstall flex connectors
on the Linde blower skid for inspection by Roots and Dresser - $2,088.28.
cc. Install additional wiring and fuse to
provide 120 v power to FIT 4470 from 666LCP-3-1 and replace KL3052 located in
RIO 3-2, pos 28 with KL3022 per RFI 622 - $946.68.
dd. Install power supplies, fuses,
terminal blocks and insertion bridges - $4,292.66.
ee. Install a new actuator on FV1010 -
$7,383.51.
ff. Loading of absorbent material in
Linde adsorbers and associated work - $55,136.00. Contractor will be asked to
submit credit for the amount that should have been provided for normal
absorbent loading.
gg. Install additional wiring for
solenoids and pressure switches to the soot blower module PD 3103 and an
additional 3 relays and necessary wiring for 24 v DC power per RFI 619 -
$4,551.83.
hh. Installation of instrument air system
to connect to new diaphragms on top of Linde adsorbers - $3,971.82.
ii.
Disconnect
and reconnect the knife gate valve and motor for painting of the dry storage
silo - $312.01.
jj.
Unload
material and supplies for Minergy and unload sludge for VATECH - $774.78.
Unloading done for Minergy will be back charged to Minergy.
kk. Supply additional 2510 gallons
thermal oil for the Thermal Oil System - $20,471.59.
It was moved by Trustee Paxton and seconded by Trustee
Swarthout to approve C.O. No. 20 with J.J. Henderson for the Sludge Recycling
Facility in the amount of $275,001.14.
On roll call, all Trustees present
voted “Aye”. Motion declared carried.
2.
Presented for approval payment in the amount of
$275,001.14 less work not yet completed and retainage to J.J. Henderson &
Son, Inc., for C.O. No 20, Zion Township Landfill Sludge Recycling Facility.
It was moved by
Trustee Swarthout, and seconded by Trustee Paxton to approve payment in the
amount of $275,001.14 to J.J. Henderson & Son, Inc., for C.O. No 20, Zion
Township Landfill Sludge Recycling Facility.
On roll call,
all Trustees present voted “Aye”. Motion declared carried.
3.
Presented for approval a proposal from Testing Service
Corporation to perform Construction Materials Engineering Services at the
Gurnee, Waukegan and Clavey Road STP’s, and North Chicago Pump Station in the
amount of $17,000.00.
It was moved by
Trustee Wroten and seconded by Trustee Paxton to approve the proposal from
Testing Service Corporation to perform Construction Materials Engineering
Services at the Gurnee, Waukegan and Clavey Road STP’s, and North Chicago Pump
Station in the amount of $17,000.00.
On roll call,
all Trustees present voted “Aye”. Motion
declared carried.
4.
Presented a Bid Summary for the Air Chiller Compressor
Replacement Project at the Gurnee Administration Building. On June 6, 2006 at
10:30 AM the bids were publicly opened and read aloud. Three responses were
received as follows:
CONTRACTOR TOTAL BID PRICE
Carrier Corporation $ 9,898.00
Cahill Heating and Air $13,703.00
McDonough Mechanical $13,700.00
The Design & Construction Department recommends that the Air Chiller
Compressor Replacement Project at the Gurnee Administration Building be awarded
to Carrier Commercial Services of Elmhurst, IL in the amount of $9,898.00.
It was moved by
Trustee Pierce and seconded by Trustee Paxton to award the Air Chiller
Compressor Replacement Project at the Gurnee Administration Building to Carrier
Commercial Services of Elmhurst, IL in the amount of $9,898.00.
On roll call,
all Trustees present voted “Aye”. Motion declared carried.
5.
Presented Sewer Service Agreement No. 422 submitted by Panattoni
Construction, Inc. for approximately 43 acres to be used for a commercial
subdivision located north of Ninth Street, west of Green Bay Road and adjacent
to NSSD property in Zion.
It was moved by
Trustee Swarthout and seconded by Trustee Paxton to approve Sewer Service
Agreement No. 422.
On roll call,
all Trustees present voted “Aye”. Motion declared carried.
Director of
Laboratory Services Robinson Reported as follows:
1.
Presented Bid Waiver Request BW-131 with Severn Trent
Laboratories for Subcontracting of Laboratory Analyses for Biennial Sampling of
Zion Township Landfill Monitoring Wells in the amount of $14,000.00.
It was moved by
Trustee Swarthout and seconded by Trustee Wroten to approve Bid Waiver Request
BW-131 with Severn Trent Laboratories for Subcontracting of Laboratory Analyses
for Biennial Sampling of Zion Township Landfill Monitoring Wells in the amount
of $14,000.00.
On roll call,
all Trustees present voted “Aye”. Motion
declared carried.
Director of
Operations Sowma Reported as follows:
1.
Presented Bid Waiver Request BW-128 with Metropolitan
Industries, Inc. for Repairs to Rebuild No. 3 Effluent Pump at Dundee Road
Effluent Pumping Station (PS-13) in the amount of $14,496.00.
It was moved by
Trustee Paxton and seconded by Trustee Pierce to approve Repairs to Rebuild No.
3 Effluent Pump at Dundee Road Effluent Pumping Station (PS-13) with Metropolitan
Industries, Inc. in the amount of $14,496.00.
On roll call,
all Trustees present voted “Aye”. Motion declared carried.
2.
Requested approval for additional charges to Bid Waiver
Request BW-125 for Repairs to Building 180 Filter Influent Pump at Gurnee STP
in the amount of $605.00.
It was moved by
Trustee Swarthout and seconded by Trustee Paxton to approve the additional
charges to BW-125 in the amount of $605.00.
On roll call,
all Trustees present voted “Aye”. Motion declared carried.
Director of
Technology Russo reported as follows:
1.
Presented Bid Waiver Request BW-129 for Cogsdale
Billing Software License and Support Contract in the amount of $34,330.00.
It was moved by
Trustee Paxton and seconded by Trustee Pierce to approve BW-129 in the amount
of $34,330.00.
On roll call,
all Trustees present voted “Aye”. Motion
declared carried.
2.
Presented Bid Waiver Request BW-130 for Great Plains
Accounting Software License and Support Contract in the amount of $15,894.00.
It was moved by
Trustee Swarthout and seconded by Trustee Paxton to approve BW-130 in the
amount of $15,894.00.
On roll call,
all Trustees present voted “Aye”. Motion declared carried.
3.
Presented a Phone Proposal with Sprint/Nextel to become
the service provider for the District Cell Phones.
It was moved by
Trustee Paxton and seconded by Trustee Swarthout to approve Sprint/Nextel as
service provider for the District’s cell phones and that staff evaluate the
number of cell phones needed within the District.
On roll call,
all Trustees present voted “Aye”. Motion declared carried.
There being no further business to come before the Board, on
motion duly made, seconded and unanimously passed, the meeting was then and
there adjourned until the next regular meeting to be held on Wednesday, July
12, 2006 at 9:30 A.M. at the District Office of the Raymond E. Anderson Complex
in Gurnee.
______________________________
PRESIDENT
_______________________________