Minutes of the Organizational and
Regular Meeting of the Board of Trustees of the North Shore Sanitary District
held
ORGANIZATIONAL MEETING
The meeting was opened with the
Pledge of Allegiance.
On roll call, the following
Trustees were present:
Stephen
J. Drew, President
Daniel
M. Pierce, Vice President
James
E. Swarthout
Effie
Wroten
Staff members present were
General Manager
President Drew announced that
this was the Annual Organizational Meeting.
It was moved by Trustee Swarthout
and seconded by Trustee Paxton, that Stephen J. Drew be elected Chairman of the
Annual Organizational Meeting.
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Chairman Drew and
seconded by Trustee Paxton to appoint
On roll call, all Trustees present voted “Aye”. Motion declared carried.
It was moved by
Trustee Pierce and seconded by Trustee Swarthout, that the regularly scheduled
meetings of the Board of Trustees of the North Shore Sanitary District for 2007
will be held on the second Wednesday of each month at
January
10th July
11th
February
13th (Tuesday) August 8th
March
14th September
12th
April
11th October
10th
May
9th November 14th
June
13th December 3rd
(Monday)
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Paxton
and seconded by Trustee Wroten that Daniel M. Pierce be elected as President of
the Board of Trustees of the North Shore Sanitary District for the period from
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Swarthout
and seconded by Trustee Paxton, that Stephen J. Drew be elected Vice President
of the Board of Trustees for the period from
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Swarthout
and seconded by Trustee Wroten, that John R. Paxton be elected Treasurer of the
North Shore Sanitary District for the period from
On roll call, all Trustees present
voted “Aye”. Motion declared carried.
It was moved by Trustee Pierce
and seconded by Trustee Paxton, that
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Paxton
and seconded by Trustee Pierce, that
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Paxton and seconded by Trustee Pierce, that Jay W. Ukena be designated Attorney of the North Shore Sanitary District for the period from December 4, 2006 to December 3, 2007.
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Swarthout
and seconded by Trustee Paxton that Anne C. Linn be designated Assistant
Attorney of the North Shore Sanitary District for the period from
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Pierce and
seconded by Trustee Swarthout, that incidental expenses for the Trustees be
authorized for the period from
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Swarthout
and seconded by Trustee Pierce, that the President and Treasurer be authorized
to sign all checks written for the North Shore Sanitary District on all funds
pertaining to the District, and that both shall sign all checks.
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Paxton
and seconded by Trustee Wroten, that the Annual Organizational Meeting be
adjourned.
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
______________________________
CHAIRMAN
____________________________________
SECRETARY
REGULAR BOARD MEETING
The Regular Meeting was
declared in session.
On roll call, the following
Trustees were present:
Daniel
M. Pierce, President
Stephen
J. Drew, Vice President
James
E. Swarthout
Effie
Wroten
Staff members present were
General Manager
There were no comments
from the public.
President Pierce commented
that he wanted to congratulate the current Staff and current General Manager,
President Pierce presented the
Consent Agenda, as follows:
A. Approval of the Minutes of the Meeting held on
B. Consideration of Bills.
Wastewater Treatment Fund $1,857,391.42
Check Nos. 134236, 134284 through 134340
Check Nos. 134341 through 134517
Check Nos. 134520 through 134540
Void Check No. 134303
C. Financial Report, October 2006.
D. Annual Listing of Official Depositories.
E. Annexation Ordinance.
1.
Annexation No.
426, Submitted by Wal-Mart Stores, Inc. for approximately 23.7 acres for
commercial use located at the northwest corner of the intersection of State
Route 173 and County Highway 53 in the City of Zion.
ANNEXATION ORDINANCE
WHEREAS,
the property hereinafter described is contiguous to the North Shore Sanitary
District, and
WHEREAS,
said property is not within the corporate limits of any sanitary district, and
WHEREAS,
within the meaning of 70 ILCS 2305/28, the NORTH SHORE SANITARY DISTRICT has
power to annex the territory hereinafter described by the passage of an
ordinance to that effect, and
WHEREAS,
it is in the best interests of the citizens of the NORTH SHORE SANITARY
DISTRICT to annex the property hereinafter described.
NOW,
THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
SECTION
1: That the property hereinafter
described to‑wit:
Part of the South Half of the Northeast Quarter
of Section 18, Township 46 North, Range 12 East of the Third Principal
Meridian,
Beginning at the Northeast corner of Lot B as
designated upon the Plat of Westside Hills being a Planned Unit Development of
part of the North Half of the Northeast Quarter and the East Half of Section
18, Township 46 North, Range 12 East of the Third Principal Meridian, the Plat
of which Planned Unit Development was recorded October 7, 1991 as Document No.
3070010 in the Recorder’s Office of Lake County, Illinois, said point also
being in the observed line which is 300 feet perpendicularly south of and
parallel with the North line of the South Half of the Northeast Quarter of said
Section 18; thence South 89 degrees 12 minutes 25 seconds East on said observed
line, a distance of 1174.60 feet to the former centerline of Kenosha Road (C.H.
53); thence South 17 degrees 30 minutes 30 seconds West on the former centerline
of said Kenosha Road (C.H. 53), a distance of 1059.68 feet to the observed
South line of the Northeast Quarter of said Section 18; thence North 89 degrees
15 minutes 17 seconds West on the observed South line of the Northeast Quarter
of said Section 18, a distance of 863.24 feet to the Southerly extension of the
Easterly line of Lot C as designated upon said Plat of Westside Hills; thence
North 0 degrees 25 minutes 20 seconds East on the Southerly extension of the
Easterly line of said Lot C and the Easterly line of said Lots C and B as
designated upon said Plat of Westside Hills, a distance of 1015.64 feet to the
Point of Beginning, containing 23.747 acres.
be and the same is hereby annexed to the North
Shore Sanitary District.
SECTION
2: If the property herein described
was the subject of a sewer service agreement, that agreement is terminated as
of the effective date of this Ordinance.
SECTION 3: That a
certified copy of this Ordinance, together with a map of the annexed territory
shall be filed with the
SECTION
4: This Ordinance shall be in full
force and effect from and after its passage and approval as provided by law.
F. Press Articles.
1.
i.
‘Sludge-drying project
key issue in NSSD race’, 11/4-5/06.
ii.
‘Narrow win for Paxton’,
iii.
‘
iv.
‘Awful odor’, Talk of
the County,
v.
‘Just the facts’, Talk
of the County,
vi.
‘Stench complaint’, Talk
of the County,
vii.
‘Still stinking’, Talk
of the County, 11/25-26/06.
G. Authorize Payroll and Finance Department to issue District
checks to meet expenses where necessary for payroll and to avoid interest
and/or penalties before the next Board Meeting.
It was moved by Trustee Drew
and seconded by Trustee Swarthout, that the
items under the Consent Agenda be approved.
On
roll call, all Trustees present voted "Aye". Motion declared carried.
General
Manager Dorn presented the Management Report as follows:
A.
General Manager Dorn reported that one of two delumpers for the Melter was scheduled to ship today and
was expected to arrive on
General Manager Dorn reported that meetings with
J.J. Henderson have continued in order to resolve the outstanding contractual
issues. The District is discussing with
J.J. Henderson the outstanding change orders and new change orders submitted
after contract termination.
General Manager
Dorn reported that Item B shows the breakdown of all the costs pertaining to
the contractors for the month of November.
B.
1.
Independent
Mechanical, $22,425.53.
2.
Air Design
Systems, $15,763.11.
3. Designed
Equipment Corp., $400.00.
It was moved by Trustee Swarthout and seconded by
Trustee Drew to authorize payment to Independent Mechanical in the amount of
$22,425.53.
On roll call, all Trustees
present voted "Aye". Motion
declared carried.
It was moved by Trustee Paxton and seconded by Trustee
Drew to authorize payment to Air Design Systems, in the amount of $15,763.11.
On roll call, all Trustees
present voted "Aye". Motion
declared carried.
It was moved by Trustee Swarthout and seconded by
Trustee Paxton to authorize payment to Designed Equipment Corp., in the amount
of $400.00.
On roll call, all Trustees
present voted "Aye". Motion
declared carried.
C.
Presented the
following Engineering Agreement.
1. STS
Consultants, Ltd., for Monitoring Well A104 Chloride Evaluation, $2,970.00.
General Manager Dorn reported that Monitoring Well
A104 has been contaminated with what he believes is road salt run-off. In order to confirm this belief there is a
need for additional documentation to be provided to IEPA and is requesting
approval for STS Consultants to provide this documentation.
It was moved by Trustee Drew and seconded by Trustee
Paxton to approve the Engineering Agreement with STS Consultants, Ltd., for
Monitoring Well A104 Chloride Evaluation in the amount of $2,970.00.
On roll call, all Trustees
present voted "Aye". Motion
declared carried.
D.
Presented the
following Engineering Agreement Amendment.
1. STS
Consultants, Ltd., Melter Air Compliance Support, Contract Amendment No. 2,
$5,000.00.
The amendment is to provide for additional ongoing
compliance support related to the emissions testing requirements of the IEPA
Bureau of Air permit.
It was moved by Trustee Paxton and seconded by Trustee
Swarthout to approve Engineering Agreement Amendment for STS Consultants, Ltd.,
Melter Air Compliance Support, Contract Amendment No. 2, in the amount of
$5,000.00.
On roll call, all Trustees
present voted "Aye". Motion
declared carried.
E.
Employee
General Manager Dorn stated that for the last six
years the District gave each employee a $100.00 “net” check accompanied by a
letter of gratitude from the Board of Trustees and the General Manager. A separate payroll was run each of the last
six years using the “Gross-Up” method by which checks are calculated using
federal and state supplemental withholding rates. General Manager Dorn said it is the Board’s
discretion to grant the Holiday Gift this year.
It was moved by Jim Swarthout and seconded by Trustee
Paxton to approve an Employee Holiday Gift in the “net” amount of $100.00.
On roll call, all Trustees
present voted "Aye". Motion
declared carried.
F. Distributed copies of the FY08 CIP/O&M
Budget Timeline for informational purposes.
Assistant General Manager Miller gave the
Administration Division report as follows:
A.
Presented
Worker’s Compensation Audit for Policy Year
Assistant General Manager Miller reported that an
audit was conducted by the Illinois Public Risk Fund on
The District disputed the findings. Upon recommendation of Brad West of West’s
Insurance Agency, on
The Illinois Public Risk Fund has found that the
District over-estimated its payroll for this time period resulting in a credit
to the District. Accordingly, the
Illinois Public Risk Fund has issued a check to the District for $7,766.00.
Assistant General Miller and Staff were commended for
their efforts in this matter and the reclassification of certain positions
resulting in an asset to the District.
B. Presented
Workers Compensation and Public Official’s Bond (President) Renewal.
Assistant General Manager Miller introduced Brad West,
West’s Insurance Agency, Inc. to present Worker’s Compensation and Public
Official’s Bond (President) renewals. Mr.
West presented for approval a renewal quotation on the District’s workers
compensation coverage for the
Mr. West is seeking authorization as NSSD’s agent to
renew the proposed worker’s compensation coverage effective
It was moved by Trustee Paxton and seconded by Trustee
Swarthout to approve authorizing Mr. West, West’s Insurance Agency, Inc. as
NSSD’s agent to renew the proposed worker’s compensation coverage effective
12/15/06-12/15/07 with Illinois Public Risk Fund at the renewal premium of $201,133
and Public Official’s Bond (President) Renewal effective
On roll call, all Trustees present voted “Aye”. Motion declared carried.
C.
Presented
Utilization of Septic Haulers at
Assistant General Manager Miller reported that the
District is currently evaluating alternatives for the removal of sewage from
the FedEx facility prior to the scheduled completion of the
Currently,
two of the District’s permitted septic haulers are under special, Board
approved delinquent payment agreements.
A brief summary follows:
Roy Dupree Sewer Service – Signed agreement in May of
2006. Has made all required payments on
time and has reduced outstanding balance from $3900 to $2200.
James A. Casselberry & Son – Signed agreement in
November of 2005. Made payments off and
on through July 2006, reducing outstanding balance from $22,000 to
$10,000. Has not made payments since
July 20th. Outstanding
balance now $17,000. NSSD suspended
their dumping permit on
It
was suggested that we allow these entities an opportunity to “work off their
debt.” Each has been contacted and is
receptive to and appreciative for this potential opportunity. The District’s legal counsel has reviewed
applicable state law concerning bidding requirements and does not have any
legal reservations about the District contracting directly with these entities
to haul waste on an “as needed basis.”
Note
that
It
was moved by Trustee Swarthout and seconded by Trustee Paxton to authorize the Staff
to establish a fair rate and contract directly with Dupree and Casselberry for
the removal and disposal of sewage from the FedEx facility located in Trumpet
Park until such time as their outstanding debts are extinguished or
construction of the interim pumping station and force main is completed.
On roll call, all Trustees present voted “Aye”. Motion declared carried.
Director
of Engineering Services Gupta reported as follows:
A. Presented the following bid summary.
1. 20”
Check Valve Replacement at North Chicago (PS4) and Upper Skokie Valley (PS5)
Pump Stations, Martin Petersen Company of Kenosha, WI in the amount of
$181,584.00.
Director
of Engineering Services Gupta reported that on
On
Contractor Bid
Proposal
Martin Petersen Company $ 181,584.00
Ernie Peterson Plumbing