Minutes of the regular meeting of
the Board of Trustees of the North Shore Sanitary District held on Wednesday,
The meeting was opened with the
Pledge of Allegiance.
On roll call, the following
Trustees were present:
Daniel M. Pierce, President
Stephen J. Drew, Vice President
John
R. Paxton, Treasurer
James
E. Swarthout
Effie
Wroten
Staff members present were
General Manager
Comments from the public were as follows:
Bob Aitchison introduced himself
from Del Mar Woods. He said that Del Mar
Woods services a 5 block sanitary sewer area between Wildwood and Rt. 22 and is
unincorporated. He stated that he had
missed the Public Comment period and had some questions that he would like to
address. Mr. Aitchison asked if the
North Shore Sanitary District would take responsibility for stormwater if they
change their name, citing the fact that the Greater Chicago Water Reclamation
District has responsibility for both sanitary and stormwater. General Manager Dorn indicated that the
Stormwater Management Commission has the responsibility for stormwater control
in
Mr. Aitchison asked if his Board should carry Public Officials Liability coverage. Trustee Paxton explained the purpose of that coverage.
President Pierce presented the
Consent Agenda as follows:
A. Approval of the Minutes of the
Meeting held on
B. Consideration of Bills.
Wastewater Treatment Fund. $2,027,493.33
Check Nos. 136223 through 136314.
Check Nos. 136315 through 136512, 136527 through 136614.
Voided Check No.s 136240, 136249 through 136251, 136260 through 136262
C. Financial Report, March 2007.
D. Hearing Summary,
E. Fee Waiver Request.
1. Six Flags Great
F. 1st Quarter 2007 Worker’s Compensation Claim Update.
G. 2006 EAV, Tax Rates & Extension Summary.
H. Water Shut-off Schedule Spring 2007.
I. Bargaining Unit
Ratification of Collective Bargaining Unit Agreement for period from
J. 04/06/07 IMRF Memorandum regarding 2006 Investment Return and impact on Employer Contribution Rates.
K.
L. Press Articles.
1.
i. ‘NSSD wants to change its name’,
M. Thank You Card.
1.
N. Authorize Payroll and Finance
Department to issue District checks to meet expenses
where necessary for payroll and
to avoid interest and/or penalties before the next Board
Meeting.
It was moved by Trustee Paxton
and seconded by Trustee Swarthout that the items under the Consent Agenda be
approved.
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
President Pierce presented the President Report as follows:
President Pierce reported that Senate Bill number 684 had been referred to the Illinois House of Representatives Rules Committee. Trustee Pierce stated that the bill would be heard next week by the Local Government Committee with Representative Eddie Washington sponsoring the Bill and that we will have to wait and see what happens.
General Manager Dorn presented
the Management Report as follows:
A. Adoption of FY08 Capital Improvement Plan.
General Manager Dorn gave an overview of the proposed FY08 Capital Improvement Plan and requested that the Board adopt the plan. The Tentative Combined Annual Budget and Appropriation Ordinance will be presented at the June Board meeting for approval.
It was moved by Trustee Swarthout and seconded by Trustee Drew to Adopt the FY08 Capital Improvement Plan.
On roll call, all Trustees present voted “Aye”. Motion declared carried.
B. Presented
General Manager Dorn reported that all contract work has now been completed, and that the air emissions testing required by the IEPA Bureau of Air construction permit was conducted the weeks of March 26th and April 2nd. The emissions from the melter stack were all well below the permitted limits. The odorous air scrubber stack emissions were also below the permitted limits. The exhaust gas from the auxiliary heater stack was below the permitted emissions limit but slightly exceeded the operational limit permitted for the equipment. The District is working with the auxiliary heater vendor to resolve this apparent performance issue. Once this issue is resolved, the emissions from the auxiliary heater stack will be retested.
The District continues to work with Minergy to resolve operational issues associated with the facility. Minergy replaced a section of refractory in Zone 1 of the melter that had worn earlier than anticipated. Minergy attributed this premature failure to the frequent cold shutdowns of the oxygen system which occurred during the initial startup of the melter. Linde is scheduled to be onsite this coming week to correct molecular sieve leaks recently discovered during operation of the oxygen system. They are also scheduled to visit the site in late May to correct instrumentation problems associated with past system trips.
Trustee Paxton commented that the permitted limit for mercury emissions is 1.77 lb/yr. The actual amount emitted during the test was equivalent to .026 lb/yr which is well below the permitted limit. Both Trustees Paxton and Swarthout commented that aside from some operational problems that the overall project has been very successful.
C.
Presented
General Manager Dorn introduced
Brian Jensen from Donohue and Associates, Inc. who gave a brief overview on the
North Shore Sanitary District’s Zion Township Sludge Recycling Facility winning
the Superior Achievement Award from the
The Excellence in Environmental
Engineering competition of the
It was noted by Trustee Swarthout that this is a great achievement to win this award stating there were so many people against this project at the start. It has proven to be an overall good project and the most environmentally sound biosolids disposal method ever developed.
D. Presented Donohue Backcharges related to Sludge Recycling Facility.
General Manager Dorn reported that over the past several months the District and Donohue have collectively reviewed both the formal and informal change order requests submitted by general contractors for both the Sludge Recycling Facility and Off-site Force Main. After a comprehensive assessment of each change order claim, the District and Donohue have agreed there are items for which Donohue is responsible for the associated change order costs. There are a total of 34 items for which Donohue has agreed to reimburse the District a total of $178,300.00.
If the Board agrees with claim items and dollar value, Donohue will submit a check to the District in the amount of $178,300 for acceptance at the Board meeting in June. Donohue will provide the District a copy of the proposed release language for review and acceptance prior to the next meeting.
It was moved by Trustee Swarthout and seconded by Trustee Paxton to approve Donohue Backcharges related to the Sludge Recycling Facility in the amount of $178,300.00.
On roll call, all Trustees present voted “Aye”. Motion declared carried.
E. Presented Engineering Agreement Amendment.
1. STS Consultants, Ltd., Melter Air Compliance Support, Contract Amendment No. 3, $5,000.00.
General Manager Dorn reported that this Contract Amendment No. 3 was for STS Consultants, Ltd. to continue to provide air permit and regulatory compliance support consulting services.
It was moved by Trustee Drew and seconded by Trustee Swarthout to approve Engineering Agreement Contract Amendment No. 3 with STS Consultants, Ltd., for Melter Air Compliance Support, in the amount of $5,000.00.
On roll call, all Trustees present voted “Aye”. Motion declared carried.
Assistant General Manager Miller gave the Administration Division report as follows:
A. Presented Daniel Florek,
Assistant General Manager Miller stated that the case of Mr. Daniel Florek had been previously heard at the last Board meeting and that his recommendation was not to waive the hearing and title fees in the amount of $231.78. President Pierce inquired about the $90.00 Attorney fee which was established in our Ordinance many years ago which could be possibly waived since it is not an out of pocket expense. Trustee Paxton asked Mr. Florek if that offer would be acceptable. Mr. Florek’s response was that he was looking for the fees to be cut in half.
It was moved by Trustee Swarthout and seconded by Trustee Drew to not waive the Hearing Fees and Title Search Fees in the amount of $231.78 for Daniel Florek.
On roll call, three Trustees present voted “Nay”. Two Trustees voted “Aye”. Motion to not waive the Fees as stated did not pass.
It was moved by Trustee Paxton and
seconded by Trustee Swarthout to waive only the Attorney fee of $90.00 for a
total cost of $141.78 for Hearing Fees and Title Search Fees for Daniel Florek,
On roll call, all Trustees present voted “Aye”. Motion declared carried.
B. Presented EnergyConnect Reliability and Demand Response Program Agreement.
Assistant General Manager Miller presented the terms and conditions of the Reliability Program agreement as such that the District agrees to reduce its load (likely by initiating standby generators) within 2 hours of being notified that PJM has declared an “interruptible load for reliability event.” PJM may call up to 10 such events during the year, for up to six hours per event. According to ComEd, three such events were called in the ComEd service area last year.
The Demand Response Program states that the District also agrees to make good faith efforts to reduce its load (again, likely by initiating standby generators) upon notification that PJM has declared a “real time dispatch event.” There are no program limitations to the number of these events that may be called, however, the District is never contractually obligated to perform.
In exchange for its participation commitment, the District will receive payments totaling $58,000 per year for the reliability program and $34,800 per year for the demand response program. Furthermore, EnergyConnect has agreed to accept the District’s fuel risk, in the unlikely event that the real-time market electricity prices paid to the District are insufficient to cover the natural gas costs to operate the generators during a reliability event. Finally, once EnergyConnect has recouped the $34,800 guaranteed under the demand response program, they will share all additional demand response revenues with the District on a 50/50 basis.
It was moved by Trustee Paxton and seconded by Trustee Wroten to approve the EnergyConnect Reliability and Demand Response Program Agreement.
On roll call, all Trustees present voted “Aye”. Motion declared carried.
C. Presented the following Bid Summary.
1. Bid No. 1273, Industrial/Commercial Cleaning and On-Site Inspection Services at Various NSSD Locations – Cancel Award to Uni-Max Management Corp. and award to Perfect Cleaning Services, Inc. in the amount of $583,680.00.
Assistant General Manager Miller reported
that the bid was originally awarded to Uni-Max
Management Corp. at the Board meeting on
The Purchasing Department recommends that the award of Bid No. 1273 to Uni-Max Management Corp. be canceled. The Purchasing Department further recommends that this bid be award to Perfect Cleaning Services, Inc. the next lowest responsive bidder who meets the requirements and criteria as set fourth in the contract documents.
It was moved by Trustee Drew and seconded by Trustee Swarthout that the award of Bid No. 1273 to Uni-Max Management Corp. be canceled and award the bid to Perfect Cleaning Services, Inc. in the amount of $583,680.00.
On roll call, all Trustees present voted “Aye”. Motion declared carried.
Director
of Engineering Services
A. Presented the following Bid Summaries.
1.
Pump Drive Replacement Project at
Director of Engineering Services
Gupta reported that on
Only one bid was received. This bid was submitted by Pieper Electric,
Inc. of
It was moved by Trustee Swarthout
and seconded by Trustee Paxton to award the Pump Drive Replacement Project at
On roll call, all Trustees present voted “Aye”. Motion declared carried.
2.
Valve and Actuator Replacement at the
Director of Engineering Services
Gupta reported that on
Contractor Total
Bid Price
Martin Peterson Company $91,100.00
Budget Amount $71,900.00
Director of Engineering Services Gupta reported that based on the fact that the bid we received was $19,000.00 over the budgeted amount, it is recommended that we re-invite bids for this project.
It was moved by Trustee Paxton and
seconded by Trustee Drew to reject all bids for the Valve and Actuator
Replacement at the
On roll call, all Trustees present voted “Aye”. Motion declared carried.
3. Lab Hood Blower Replacement and Relocation at Administration Building – Air Con Refrigeration and Heating, Inc. of Waukegan, IL in the amount of $22,974.00.
Director of Engineering Services
Gupta reported that on
Contractor Total
Bid Price
Air Con Refrigeration and Heating $22,974.00
Budget Amount $23,700.00
Director of Engineering Services Gupta reported that the bid is approximately $700 less than the District’s budgeted amount. Therefore, the Staff recommends that the bid be awarded to Air Con Refrigeration and Heating in the amount of $22,974.00.
It was moved by Trustee Drew and
seconded by Trustee Swarthout to award the Lab Hood Blower Replacement and
Relocation at
On roll call, all Trustees present voted “Aye”. Motion declared carried.
4. FY08 Heating and Ventilating Modifications at the Gurnee, Waukegan and Clavey Road STPs and Lake Bluff Pumping (PS6) and Cary Avenue (PS8) Pumping Stations – Reject Sole Bid.
Director of Engineering Services
Gupta reported that on
Contractor Total
Bid Price
McDonough Mechanical $300,349.00
Budget Amount $250,409.00
Director of Engineering Services Gupta reported that the sole bid for the project came in 20% higher than the budgeted amount. It was the Staff’s recommendation to reject this bid and re-bid the project.
It was moved by Trustee Paxton and
seconded by Trustee Drew that the bid for the FY08 Heating and Ventilating
Modifications at the Gurnee,
On roll call, all Trustees present voted “Aye”. Motion declared carried.