Minutes of the regular meeting of
the Board of Trustees of the North Shore Sanitary District held on Wednesday,
September 12, 2007 at 9:30 A.M.
at the District Office of the Raymond E. Anderson Complex located in
The meeting was opened with the
Pledge of Allegiance.
On roll call, the following
Trustees were present:
Daniel
M. Pierce, President
Stephen J. Drew, Vice President
John
R. Paxton, Treasurer
James E. Swarthout
Effie
Wroten
Staff members present were General
Manager
There were no comments from the Public.
President Pierce presented the
Consent Agenda as follows:
A. Approval of the Minutes of the
Meeting held on
B. Consideration of Bills.
Wastewater Treatment Fund. $2,482,983.57
Check Nos. 137893 through 137894, Check Nos. 138065 through 138140,
Check Nos. 138141 through 138440, Check Nos. 138442 through 138454,
Check No. 138461.
Void Check No. 138116.
C. Financial Report, July 2007.
D. Hearing Summary,
E. User Charge Fee Waiver.
1. Michael Pinsel – Fee Waiver of $44.71.
F. Current Status of Significant Industrial Wastewater Violation(s) in the Service Area of the NSSD.
G.
H.
I. Press
Articles.
1.
i. ‘A
safe beach’, Our View, 08/11-12/07.
ii. ‘
iii.
‘NSSD trustees
give ‘little guy’ a break’,
iv.
‘Sewers ‘a
political issue’’, 08/16/07
v.
‘EPA pulls
support for harbor cleanup’,
vi.
‘Cloudy thinking
in the Up North’,
vii.
‘EPA withdraws
support for $36M harbor project’,
viii.
‘City of
ix.
‘Judge
Candidate’, Political Briefs,
x.
‘Pair of
lawmakers hope to save harbor industries’,
xi.
‘
xii.
‘Window of
opportunity’,
J. Authorize Payroll and Finance Department to issue District checks to meet expenses where necessary for payroll and to avoid interest and/or penalties before the next Board Meeting.
It was moved by Trustee Swarthout
and seconded by Trustee Drew that the items under the Consent Agenda be
approved.
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
President Pierce presented the President Report as follows:
President Pierce reported that Senate
Bill 684 had been signed by the Governor on
General Manager Dorn presented
the Management Report as follows:
A. Presented Engineering Agreement Amendment.
1. STS Consultants, LTD., Melter Air Compliance Support, Contract Amendment No. 5, $5,000.00.
General Manager Dorn reported that this Agreement Amendment was for continued assistance in complying with the IEPA Air permit.
It was moved by Trustee Paxton and
seconded by Trustee Swarthout to approve the Engineering Agreement Amendment
with STS Consultants, LTD., Melter Air Compliance Support, Contract
Amendment No. 5 in the amount of $5,000.00.
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
B. Presented the
General
Manager Dorn reported that in accordance with the terms of the settlement
agreement with J.J. Henderson the majority of the $2.7 million total settlement
amount has been paid. General Manager
Dorn reported that approximately $20,000.00 was being held until all work which
JJ Henderson is responsible for is fully completed.
General Manager Dorn reported the dryer continues to operate near its rated capacity on a consistent basis. Dryer run time between July 30 and September 2 has averaged 96%. Downtimes has been limited to replacement of the stators on four dry feed pumps, loss of ComEd power, or shutdown due to running out of feedstock at week’s end.
Run time for the Melter during the period from July 30 to September 2 has averaged 16%. Constant plugging of Zone 1 with slag required that the Melter be taken out of service to replace a substantial portion of the refractory and installation of a refractory divider wall between Zones 1 and 2. Tom Card of Environmental Management Consulting and Brian Chapman of V&A Consulting were on site on August 15th to inspect the corrosion associated with the Melter scrubber condenser system. A report will be prepared discussing the findings of this inspection
General Manager Dorn reported that
a draft list of invitees was dispersed to the Board for the formal public
opening of the facility and wondered if the Board had any other suggestions of
guests to invite. General Manager Dorn
also reported that an invitation flyer was being drafted and that a date was needed
for the formal opening. General Manager Dorn reported that the League
of Woman Voters is scheduled for a tour on
After a brief discussion,
Assistant General Manager Miller gave the Administration Division report as follows:
A. Presented the following Bid Summaries.
1. Bid No. 1281, Annual Hoist and Crane Inspections – Sievert Electric Services & Sales Co., $17,380.00.
The
Notice to Bidders was published in the paper and mailed to ten (10) potential
vendors. Bids were opened
Vendor FY08 FY09 FY10 Total
3-Year Cost
Total Cost Total Cost
Total Cost
Sievert Electric Service
& Sales Co. $5,469.00 $5,787.00 $6,124.00 $17,380.00
Abel-Howe Crane $ 13,900.00 $ 15,445.00 $ 16,895.00 $46,240.00
Kresl Power, Inc.* Non-responsive Non-responsive Non-responsive Non-responsive
(*) Kresl Power, Inc. submitted a bid without the proper Bid Offer Acceptance Form or firm pricing. Therefore, the Purchasing Department recommends the Board deem this bid as “non-responsive.”
It was moved by Trustee Swarthout and seconded by Trustee Drew to award Bid No. 1281, Annual Hoist and Crane Inspections to Sievert Electric Services & Sales Co., for a three year term in the amount of $17,380.00.
On roll call, all Trustees present voted “Aye”. Motion declared carried.
2.
Bid No. 1282, (1) 2007 or 2008 ¾ Ton Window Van and (2)
2007 or 2008 Cargo Mini-Vans,
Bid No. 1282 was advertised in
the paper and mailed to twenty-five (25) potential vendors. The bids were opened
Vendor Model Base Bid Price
Anthony Pontiac GMC 2008 GMC TG23405 $20,847.00
The District did not receive any bids for the Cargo Mini-Vans as specified in the bidding documents.
It was moved by Trustee Paxton and seconded by Trustee Wroten to award Bid No. 1282, (1) 2008 ¾ Ton Window Van to Highland Park Ford Lincoln Mercury in the amount of $20,799.00 and to Solicit new Bids for (2) 2007 or 2008 Cargo Mini-Vans.
On roll call, all Trustees present voted “Aye”. Motion declared carried.
B. Presented Engineering Agreement.
1. Baxter & Woodman, Inc., Respirator Protection Policy, $5,500.00.
Assistant General Manager Miller reported that Baxter & Woodman, Inc. proposes to provide services to establish a Respirator Protection Policy for the North Shore Sanitary District. The Occupational Safety and Health Administration (OSHA) regulations define specific steps and requirements that must be followed in the implementation of any Respiratory Protection Policy. The policy provided by Baxter and Woodman will meet the current OSHA requirements.
It was moved by Trustee Paxton and seconded by Trustee Swarthout to approve the Respirator Protection Policy with Baxter & Woodman, Inc., in the amount of $5,500.00.
On roll call, all Trustees present voted “Aye”. Motion declared carried.
C.
Presented James Woloshyn
Request for User Charge Bill Reduction for
Assistant General Manager Miller reported
that the District is in receipt of letters from Mr. James Woloshyn
dated
City of
Mr. Woloshyn is requesting NSSD to remove the sewer bill fees from his account. Pursuant to Section 4.3 of North Shore Sanitary District Policy on Water Usage Credits, in order to receive a credit, a customer must supply a copy of a purchase or work order from a licensed plumber indicating the leak was repaired. In this case, there was no repair. However, evidence indicates that the wastewater did not return to District sewers for treatment. It is recommended that Mr. Woloshyn’s sewer bill be lowered to his average quarterly bill amount which is approximately $5.80 per quarter.
It was moved by Trustee Drew and
seconded by Trustee Swarthout to approve James Woloshyn
Request for User Charge Bill reduction for
On roll call, all Trustees present voted “Aye”. Motion declared carried.
D.
Presented Neldra Hankins
Request for User Charge Bill Reduction for
Assistant General Manager Miller
stated the District is in receipt of letters from Mrs. Neldra
Hankins dated