Minutes of the Organizational and
Regular Meeting of the Board of Trustees of the North Shore Sanitary District
held
ORGANIZATIONAL MEETING
The meeting was opened with the
Pledge of Allegiance.
On roll call, the following
Trustees were present:
Daniel
M. Pierce, President
Stephen
J. Drew, Vice President
James
E. Swarthout
Effie Wroten
Staff members present were
General Manager
President Pierce announced that
this was the Annual Organizational Meeting.
It was moved by Trustee Swarthout
and seconded by Trustee Paxton, that Daniel M. Pierce be elected Chairman of
the Annual Organizational Meeting.
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Swarthout
and seconded by Trustee Wroten to appoint
On roll call, all Trustees present voted “Aye”. Motion declared carried.
It was moved by
Trustee Paxton and seconded by Trustee Drew, that the regularly scheduled
meetings of the Board of Trustees of the North Shore Sanitary District for 2008
will be held on the second Wednesday of each month at
January
9th July
9th
February
13th August 13th
March
12th September
10th
April
9th October
8th
May
14th November 12th
June
11th December 1st
(Monday)
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Swarthout
and seconded by Trustee Wroten that Daniel M. Pierce be elected as President of
the Board of Trustees of the North Shore Sanitary District for the period from
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Paxton
and seconded by Trustee Swarthout, that Stephen J. Drew be elected Vice
President of the Board of Trustees for the period from
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Swarthout
and seconded by Trustee Drew, that John R. Paxton be elected Treasurer of the
North Shore Sanitary District for the period from
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Paxton
and seconded by Trustee Wroten, that
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Paxton
and seconded by Trustee Swarthout that
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Drew and seconded by Trustee Paxton, that Jay W. Ukena be designated Attorney of the North Shore Sanitary District for the period from December 3, 2007 to December 1, 2008.
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Swarthout
and seconded by Trustee Drew that Anne C. Linn be designated Assistant Attorney
of the North Shore Sanitary District for the period from
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Paxton and
seconded by Trustee Swarthout, that incidental expenses for the Trustees be
authorized for the period from
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Drew and
seconded by Trustee Swarthout, that the President and Treasurer be authorized
to sign all checks written for the North Shore Sanitary District on all funds
pertaining to the District, and that both shall sign all checks.
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
It was moved by Trustee Paxton
and seconded by Trustee Drew, that the Annual Organizational Meeting be adjourned.
On roll call, all Trustees
present voted “Aye”. Motion declared
carried.
______________________________
CHAIRMAN
____________________________________
SECRETARY
REGULAR BOARD MEETING
The Regular Meeting was
declared in session.
On roll call, the following
Trustees were present:
Daniel
M. Pierce, President
Stephen
J. Drew, Vice President
James
E. Swarthout
Effie Wroten
Staff members present were
General Manager
There were no comments from
the public.
President Pierce presented the
Consent Agenda, as follows:
A.
Approval of the
Minutes of the Meeting held on
B.
Consideration of
Bills.
Wastewater Treatment Fund $2,316,096.23
Check Nos. 139020 through 139024, Check Nos. 139075
through 139112,
Check Nos. 139114 through 139118, Check Nos. 139120
through 139320.
Void Check Nos. 139113 and 139119.
C.
Financial Report,
October 2007.
D.
Hearing Summary,
E.
Current Status of
Significant Industrial Wastewater Violation(s) in the Service Area of the NSSD.
F.
Water Shut-off
Schedule Fall 2007.
G.
SWALCO/Lake
County Health Department Brochures.
H.
State Portfolio
and
I.
Annexation
Ordinance.
1.
No. 435, Submitted
by the City of Lake Forest, for
approximately 33.9 acres for governmental use located immediately east of
Interstate Highway 94, approximately one mile north of W. Kennedy Road, in the
City of Lake Forest.
ANNEXATION ORDINANCE
WHEREAS,
the property hereinafter described is contiguous to the North Shore Sanitary
District, and
WHEREAS,
said property is not within the corporate limits of any sanitary district, and
WHEREAS,
within the meaning of 70 ILCS 2305/28, the NORTH SHORE SANITARY DISTRICT has
power to annex the territory hereinafter described by the passage of an
ordinance to that effect, and
WHEREAS,
it is in the best interests of the citizens of the NORTH SHORE SANITARY
DISTRICT to annex the property hereinafter described.
NOW,
THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
SECTION
1: That the property hereinafter
described to‑wit:
LOT 1 IN DALITSCH SUBDIVISION, BEING A
SUBDIVISION OF PART OF THE SOUTHWEST ¼ OF SECTION 25, TOWNSHIP 44 NORTH, RANGE
11 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED
DECEMBER 19, 2006 AS DOCUMENT 6108123 IN LAKE COUNTY, ILLINOIS.
be and the same is hereby annexed to the North
Shore Sanitary District.
SECTION
2: If the property herein described
was the subject of a sewer service agreement, that agreement is terminated as
of the effective date of this Ordinance.
SECTION
3: That a certified copy of this
Ordinance, together with a map of the annexed territory shall be filed with the
SECTION 4:
This Ordinance shall be in full force and effect from and after its
passage and approval as provided by law.
J.
Correspondence.
1.
2.
3.
K.
Press Article.
1.
i.
‘Sanitary District
considers break for nonprofits’,
L.
Authorize Payroll
and Finance Department to issue District checks to meet expenses where
necessary for payroll and to avoid interest and/or penalties before the next
Board Meeting.
It was moved by Trustee Swarthout
and seconded by Trustee Drew, that the items
under the Consent Agenda be approved.
On
roll call, all Trustees present voted "Aye". Motion declared carried.
General
Manager Dorn presented the Management Report as follows:
A. Presented
Sewer Permit Connection Fee Assessment – Congregation B’nai Torah,
General
Manager Dorn reported that representatives from the Congregation B’nai Torah of
Highland Park were present at the meeting to give an overview of their
organization and their request that the Board of Trustees not assess the Sewer
Permit Connection Fee in the amount of $5,115.00 associated with a new
education building being constructed on their campus. Kerry Leaf and Nancy Heymann introduced
themselves from the Congregation B’nai Torah.
Ms. Heymann gave an overview of their current situation which includes 3
building on their site which are used for Preschool, Religious classes and Adult
Education classes. They are forced to
rearrange activities in one of the buildings on a daily basis to accommodate
all of their classes which is requiring 75 man hours per week.
They
are constructing a new building on their site which will house 11 classrooms to
take the burden off of the other three building which are at capacity. Their request is based on the fact that they
are not increasing population and usage of the sewer system. General Manager Dorn stated that according to
our Ordinance, any new connection to the public sewer must be charged a
connection fee. Trustee Swarthout stated
that how the Board has handled situations like this in the past is that after
one year of operation the water records are reviewed to see if there is an increase
in flow from the facility. If the flow
remains the same, no fee is assessed. Ms.
Heymann and Ms. Leaf were agreeable to this and stated they would pay their
fair share if required after the new facility has been in operation for a year and
thanked the Board for giving them the opportunity to present their case.
President
Pierce then introduced Carol Spielman from
B.
Presented
Amendment to LaFarge North
General Manager Dorn stated that following the
termination of sludge landfilling activities in Cell A, the District and
LaFarge North America entered into a lease agreement related to LaFarge’s
continuing interest in operations at the
It is presently projected that structural fill
construction in Cell B will be completed on or before
C.
Presented Ordinance
Amendments.
1.
Amendments to ‘An
Ordinance Relating to Sewers and Sewer Systems’.
2.
Amendment to ‘An
Ordinance Establishing the Fees and Charges of
General Manager Dorn reported the USEPA conducted an Audit
of the Laboratory in June, 2006 and as a result the District has incorporated
some language changes to the Sewer and Sewer System Ordinance based on this
Audit. Most of the remaining changes
proposed are clarification on sewer extension and connection permit issues and
more stringent limits on pollutant discharges to the sewer system.
General Manager Dorn reported that the change to our
Fees Ordinance was to clarify the No Notification Fee.
It was moved by Trustee Paxton and seconded by Trustee
Drew to approve Ordinance Amendments to ‘An Ordinance Relating to Sewers and
Sewer Systems’ and ‘An Ordinance Establishing the Fees and Charges of North
Shore Sanitary District’.
On roll call, all Trustees
present voted "Aye". Motion
declared carried.
D.
Presented Employee
General
Manager Dorn stated that for the last seven years the District gave each
employee a $100.00 “net” check accompanied by a letter of gratitude from the
Board of Trustees and the General Manager.
General Manager Dorn said it is the Board’s discretion to grant the
Holiday Gift this year.
It was moved by Trustee Drew and seconded by Trustee Swarthout
to approve an Employee Holiday Gift in the “net” amount of $100.00.
On roll call, all Trustees
present voted "Aye". Motion
declared carried.
E. Presented
General Manager Dorn reported that the dryer continues
to operate near its rated capacity on a consistent basis. Dryer run time between October 29th
and November 25th has averaged 94%.
The majority of downtime has been limited to routine maintenance or
shutdown due to running out of feedstock at week’s end.
Run time for the Melter during the period from October
29th through November 25th has averaged 60%. The majority of Melter downtime is attributed
to system trips – primarily associated with plugging of the granulate feed
system or primary economizer. General
Manager Dorn reported that he would like to discuss in Executive Session a
course of action that the District should proceed with to resolve the Minergy issues.
General Manager Dorn reported that STS Consultants
submitted the IEPA Bureau of Air operation permit application for the facility
on November 14th. District
employees toured the facility on November 16th, while members of the
American Public Works Association Chicago Metropolitan Chapter Lake Branch
toured the facility on November 20th. General Manager Dorn stated that feedback on
the tour taken by the employee’s had been favorable.
F.
Presented FY09
CIP/O&M Budget Timeline.
General Manager Dorn reported
that this proposed Timeline is to keep the Board informed on the current status
of our Capital Improvement Plan and our O & M Budget for the upcoming
fiscal year.
There was no Presidents report from President Pierce.
Assistant General Manager Miller gave the
Administration Division report as follows:
A.
Presented Workers
Compensation and Public Official’s Bond Renewal.
Assistant General Manager Miller introduced Brad West,
West’s Insurance Agency, Inc. to present Worker’s Compensation and Public
Official’s Bond renewals. Mr. West presented
for approval a renewal quotation on the District’s workers compensation
coverage for the
The surety bond covering the five Trustees positions is quoted with the
Ohio Casualty Company rated A- Excellent and is quoted with a limit of $250,000
per Trustee to include faithful performance.
The renewal quotation of $2,215 is the same as the expiring premium and
is effective on
Mr. West is seeking authorization as NSSD’s agent to
renew the proposed worker’s compensation coverage effective 12/15/07 with
Illinois Public Risk Fund at the renewal premium of $204,411 and the Public
Official’s Bond Renewal with the Ohio Casualty Company at the renewal premium
of $2,215 effective 12/4/07.
It was moved by Trustee Paxton and seconded by Trustee
Swarthout to approve authorizing Mr. West, West’s Insurance Agency, Inc. as
NSSD’s agent to renew the proposed worker’s compensation coverage effective
12/15/07-12/15/08 with Illinois Public Risk Fund at the renewal premium of $204,411
and Public Official’s Bond Renewal effective 12/4/07 with the Ohio Casualty
Company at the renewal premium of $2,215, as presented.
On roll call, all Trustees present voted “Aye”. Motion declared carried.
B.
Presented Revisions
to Policy on Water Usage Credits.
Assistant
General Manager Miller requested a revision to the Policy on Water Usage Credits
that is referenced to Section 5.04 of the “Ordinance Establishing a User Charge
System”. Under the current Policy
customers are allowed up to 2 credit meters for the purpose of determining the
amount of incoming water usage that does not return to the sanitary sewer system.
Assistant General Manager Miller stated
that we have some customers who would typically need more that 2 credit meters
so a revision to the language on the Policy on Water Usage Credits is
requested.
It
was moved by Trustee Paxton and seconded by Trustee Drew to approve Revisions
to the Policy on Water Usage Credits.
On roll call, all Trustees present voted “Aye”. Motion declared carried.
C.
Presented
Reinstatement of Terminated Sewer Service.
1.
Assistant General Manager Miller reported that Mr.
Clayton Harris’ sewer service at
Mr. Harris stated on November 19th that he
would pay $300.00 towards his account and Community Action Partnership of Lake
County would be paying the balance of the 50% which is $200.00. Community Action Partnership faxed a copy of
their $200.00 check request to the District as documentation on November 21st. The District will monitor this account to
verify that the payment from Community Action is made in the scheduled time
period.
It
was moved by Trustee Swarthout and seconded by Trustee Wroten to approve
Reinstatement of Terminated Sewer Service at
On roll call, all Trustees present voted “Aye”. Motion declared carried.
Director
of Engineering Services Gupta reported as follows:
A. Presented the following Construction Change Orders.
1. C.O.
No. 1, FY08 Concrete Repair at Gurnee STP, Concrete and Masonry Restoration,
Increase of $5,095.00.
2. C.O.
No. 1, FY08 Concrete Repair at
It
was moved by Trustee Swarthout and seconded by Trustee Drew to approve Construction
Change Orders, C.O. No. 1, FY08 Concrete Repair at Gurnee STP to Concrete and
Masonry Restoration an Increase of $5,095.00 and C.O. No. 1, FY08 Concrete
Repair at Waukegan STP to Concrete and Masonry Restoration an Increase of
$43,390.54.
On roll call, all Trustees present voted “Aye”. Motion
declared carried.
Director of Operations Division Sowma reported as
follows:
A. &nbs