Minutes of the regular meeting of
the Board of Trustees of the North Shore Sanitary District held on
The meeting was opened with the
Pledge of Allegiance.
On roll call, the following
Trustees were present:
Daniel
M. Pierce, President
Stephen
J. Drew, Vice President
James
E. Swarthout
Effie Wroten
Staff members present were
General Manager
Director of Engineering Services
There were no comments
from the public.
President Pierce presented the
Consent Agenda, as follows:
A.
Approval of the
Minutes of the Meeting held on
B.
Consideration of
Bills.
Wastewater Treatment Fund $3,277,651.52
Check Nos. 139323 through 139382, Check Nos. 139384
through 139519,
Check Nos. 139521 through 139635, Check Nos. 139644
through 139695.
Void Check Nos. 139383 and 139520.
C.
Financial Report,
November 2007.
D.
Hearing Summary,
E.
Current Status of
Significant Industrial Wastewater Violation(s) in the Service Area of the NSSD.
F.
2007 Drug and
Alcohol Testing Results.
G.
Surplus Property
Disposal via Public Auction.
H.
Correspondence.
1.
2.
I. Press Articles.
1.
i. ‘Sanitary district OKs fee waiver’, 12/8-9/07.
ii. ‘No safe haven for government workers’,
J.
Authorize Payroll
and Finance Department to issue District checks to meet expenses where
necessary for payroll and to avoid interest and/or penalties before the next
Board Meeting.
It was moved by Trustee Paxton
and seconded by Trustee Swarthout, that the
items under the Consent Agenda be approved.
On
roll call, all Trustees present voted "Aye". Motion declared carried.
There
was no President Report from President Pierce.
General
Manager Dorn presented the Management Report as follows:
A. Presented Engineering Agreement.
1. Donohue & Associates, Inc., Sludge Recycling Facility – Vitrification Process Upgrades, $246,364.00.
General Manager Dorn reported that this Agreement with Donohue & Associates was an extension of NSSD Staff with Donohue to determine the Melter production issues that North Shore Sanitary District is having at the Sludge Recycling Facility. General Manager Dorn reported that the problem lies in the vitrification process not operating on a consistent 24 hour per day, 7 days per week basis. The vitrification system to date has not been able to meet contractual performance requirements. This Engineering Agreement would provide for up to eight subcontractors over a 12-week period that would evaluate the various vitrification system components and make recommendations to improve the system performance.
General Manager Dorn stated that
the District had an initial meeting on
President Pierce had questioned
the verbage of one portion of the Agreement and wanted assurance that the legal
Staff had reviewed this contract.
Attorney Jay Ukena stated that it had been reviewed and everything was
fine with the way the Agreement was written.
It was moved by Trustee Swarthout
and seconded by Trustee Paxton, that the
Engineering Agreement with Donohue & Associates, Inc., for the Sludge
Recycling Facility – Vitrification Process Upgrades in the amount of
$246,364.00 be approved.
On
roll call, all Trustees present voted "Aye". Motion declared carried.
B.
Presented Engineering
Agreement Amendment.
1.
STS Consultants,
Ltd., Melter Air Permit Compliance Support, Contract Amendment No. 7, Increase
of $10,000.00.
General Manager Dorn reported that this Agreement Amendment was for continued assistance in complying with the IEPA Air permit. This Agreement would also provide assistance in developing required air models of our emission system and assisting with other permit issues as needed.
It was moved by Trustee Drew
and seconded by Trustee Paxton that
Amendment No. 7 with STS Consultants, Ltd., Melter Air Permit Compliance
Support, an increase of $10,000.00 be approved.
On
roll call, all Trustees present voted "Aye". Motion declared carried.
C. Presented
General Manager Dorn reported that the dryer run time
between November 26th and December 23rd averaged 87%. The
dryer did not operate at its rated capacity during this time period due to
operational issues with granulate size resulting in higher than normal bed
temperatures. As a result, 14 loads of
sludge cake originating from the Clavey Road STP were hauled to
Run time for the Melter during the period from November
26th through December 23rd has averaged 34%. Minergy replaced the refractory within this
time period, and was instructed by the District to not restart the Melter
pending the District’s evaluation of the entire vitrification system.
General Manager Dorn reported that representatives
from Camp, Dresser & McKee toured the facility on December 5th. Tom Card inspected the odorous air scrubber
system on December 13th, as some of the packing material in the
packed tower had failed. On December 18th,
Al Baturay, a consultant with extensive experience with sludge incinerators,
inspected the Melter along with Donohue.
Mr. Baturay will be a key team member in the forthcoming evaluation of
the Melter operational issues.
D.
Presented
General Manager Dorn reported in
June, 2007 the Board approved the Third Amendment to Real Estate Contract with
the City of
There was no report from the Administration Division.
General
Manager Dorn gave the Director of Engineering Services report in
A. Presented the following Construction Change Orders.
1.
C.O. No. 2, Lab
Hood Blower Replacement and Relocation at the District Administration Building,
Air Con Refrigeration and Heating, Increase of 6 Calendar Days for Substantial
Completion and 47 Calendar Days for Final Completion.
2.
C.O. No. 8,
3.
C.O. No. 8, Fluid
Bed Sludge Dryer Procurement Agreement, VA Tech, Increase of $30,258.42.
4.
C.O. No. 4,
Providing Services for the Screening, Dispatching and Locating of Utilities in
Response to JULIE One-Call Tickets, Adesta, LLC, Increase of $19,621.80 for
Contract Period from 1/1/07 through 12/31/07.
5.
C.O. No. 1, FY08
Concrete Repair at
6.
C.O. No. 1,
Identification Sign Fabrication and Installation at the
7.
C.O. No. 1, FY08
Painting Project at Gurnee STP, Alpha Paintworks, Increase of 44 Calendar Days.
It was moved by Trustee Swarthout and seconded by
Trustee Paxton to approve C.O. No. 2, Lab Hood Blower Replacement and
Relocation at the
On roll call, all Trustees present voted “Aye”. Motion
declared carried.
It was moved by Trustee Swarthout and seconded by
Trustee Paxton to approve C.O. No. 8, Lake Forest Pump Station –
On roll call, all Trustees present voted “Aye”. Motion
declared carried.
It was moved by Trustee Swarthout and seconded by
Trustee Paxton to approve C.O. No. 8, Fluid Bed Sludge Dryer Procurement
Agreement with VA Tech, an Increase of $30,258.42.
On roll call, all Trustees present voted “Aye”. Motion
declared carried.
It was moved by Trustee Swarthout
and seconded by Trustee Paxton to approve C.O. No. 4, Providing Services for
the Screening, Dispatching and Locating of Utilities in Response to JULIE
One-Call Tickets with Adesta, LLC, an Increase of $19,621.80 for Contract
Period from
On roll call, all Trustees present voted “Aye”. Motion
declared carried.
It was moved by Trustee Swarthout and seconded by
Trustee Paxton to approve C.O. No. 1, FY08 Concrete Repair at Clavey Road STP with
Monson Nicholas, a Decrease of $7,480.80.
On roll call, all Trustees present voted “Aye”. Motion
declared carried.
It was moved by Trustee Swarthout and seconded by
Trustee Paxton to approve C.O. No. 1, Identification Sign Fabrication and
Installation at the Zion Sludge Recycling Facility and Clavey Road STP with
Design Group Signage Corp., an Increase of 117 Calendar Days.
On roll call, all Trustees present voted “Aye”. Motion
declared carried.
It was moved by Trustee Swarthout and seconded by
Trustee Paxton to approve C.O. No. 1, FY08 Painting Project at Gurnee STP with
Alpha Paintworks, an Increase of 44 Calendar Days.
On roll call, all Trustees present voted “Aye”. Motion
declared carried.
B.
Presented Emergency
Authorization Report.
1. EAR-08-01,
Water Service Line Installation at
It was moved by Trustee Drew and seconded by Trustee
Paxton to approve Emergency Authorization Report, EAR-08-01, Water Service Line
Installation at Lake Bluff Pump Station in the amount of $25,574.41.
On roll call, all Trustees present voted “Aye”. Motion declared carried.
C.
Presented
Annexation Ordinance.
1. No. 427,
Submitted by North Shore Sanitary District for approximately 1.9 acres for commercial
use located north of Blanchard Road on Delany Road, in the City of Waukegan.
ANNEXATION ORDINANCE
WHEREAS, the property hereinafter described is contiguous to the North
Shore Sanitary District, and
WHEREAS,
said property is not within the corporate limits of any sanitary district, and
WHEREAS,
within the meaning of 70 ILCS 2305/28, the NORTH SHORE SANITARY DISTRICT has
power to annex the territory hereinafter described by the passage of an
ordinance to that effect, and
WHEREAS,
it is in the best interests of the citizens of the NORTH SHORE SANITARY
DISTRICT to annex the property hereinafter described.
NOW,
THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
SECTION
1: That the property hereinafter
described to‑wit:
LOT 4, IN GEORGE SCHUMAKER’S SUBDIVISION, BEING A
SUBDIVISION OF THE WEST HALF OF THE SOUTHWEST QAUARTER OF THE SOUTHWEST QUARTER
OF SECTION 1, TOWNSHIP 45 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL
MERIDIAN, ACCORDING TO THE PLAT THEREOF, RECORDED AS DOCUMENT 918239, ON AUGUST
3, 1956, IN BOOK 1468 OF RECORDS, PAGE 618, IN LAKE COUNTY, ILLINOIS; AND THAT
PART OF THE ADJACENT PUBLIC RIGHT-OF-WAY OF THE ABOVE DESCRIBED PROPERTY,
EXTENDING WEST 100.00’ TO THE WEST RIGHT-OF-WAY LINE OF DELANY ROAD.
be and the same is hereby annexed to the North
Shore Sanitary District.
SECTION
2: If the property herein described
was the subject of a sewer service agreement, that agreement is terminated as
of the effective date of this Ordinance.
SECTION 3: That a
certified copy of this Ordinance, together with a map of the annexed territory
shall be filed with the
SECTION 4: This Ordinance shall be in full force and
effect from and after its passage and approval as provided by law.
It was moved by Trustee Drew and
seconded by Trustee Paxton to approve Annexation Ordinance No. 427, Submitted by
North Shore Sanitary District for approximately 1.9 acres for commercial use
located north of Blanchard Road on Delany Road, in the City of Waukegan.
On roll call, all Trustees present voted “Aye”. Motion declared carried.
Director of Operations Division Sowma reported as
follows:
A.
Presented Bid
Waiver Request.
1.
BW-156,
It was moved by Trustee Swarthout and seconded by
Trustee Drew to approve BW-156, Dundee Road Pumping Station Spare Submersible
Pump Repair in the amount of $12,908.00.
On roll call, all Trustees present voted “Aye”. Motion declared carried.
There was no Attorney report given.
President Pierce acknowledged the presence of Bob Aitchison
representing Del Mar Woods Sanitary District.
There
being no further business to come before the Board, on motion duly made,
seconded and unanimously passed, the meeting was then and there adjourned until
the next regular meeting to be held on
_____________________________
PRESIDENT
_________________________________
SECRETARY