Minutes of the regular meeting of
the Board of Trustees of the North Shore Sanitary District held on
The meeting was opened with the
Pledge of Allegiance.
On roll call, the following
Trustees were present:
Daniel
M. Pierce, President
Stephen
J. Drew, Vice President
James
E. Swarthout
Effie Wroten
Staff members present were
General Manager
Comments from the public were as follows:
Bob Aitchison from Del Mar
Woods Sanitary District extended a thank-you to Assistant General Manager
Miller for recommending at the last Board meeting that Mr. Aitchison contact
the State Treasurer’s office about interest rates and investment practices with
respect to the Sanitary District in Del Mar Woods. Mr. Aitchison spoke with Ms. Woods of the
State Treasurer’s office and received the information that he sought.
President Pierce presented the
Consent Agenda, as follows:
A.
Approval of the
Minutes of the Meeting held on
B.
Consideration of
Bills.
Wastewater Treatment Fund $2,357,983.95
Check No. 140100, Check Nos. 140126 through 140208,
Check Nos. 140210 through 140477, Check Nos. 140485
through 140500.
C.
Financial Report,
January 2008.
D.
Hearing Summary,
E.
Fair Lending
Violation Review.
F.
2007 Fixed Asset
Audit Results.
G.
User Charge
Account Credit Balance Refunds.
H.
Spare Parts for
North Silo Sludge Pumps at
I.
NACWA 2008
National Environmental Achievement Award – Research & Technology.
J.
Annexation
Ordinance.
1.
No. 436,
Submitted by Panatonni Construction, Inc. for approximately 50.5 acres for
Commercial/industrial
use located immediately west of
of
ANNEXATION ORDINANCE
WHEREAS,
the property hereinafter described is contiguous to the North Shore Sanitary
District, and
WHEREAS,
said property is not within the corporate limits of any sanitary district, and
WHEREAS,
within the meaning of 70 ILCS 2305/28, the NORTH SHORE SANITARY DISTRICT has
power to annex the territory hereinafter described by the passage of an
ordinance to that effect, and
WHEREAS,
it is in the best interests of the citizens of the NORTH SHORE SANITARY
DISTRICT to annex the property hereinafter described.
NOW,
THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
SECTION
1: That the property hereinafter
described to‑wit:
SERVICE AREA
THAT PART OF LOT 2 OF THE EAST FRACTIONAL HALF OF
SECTION 1, TOWNSHIP 46 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, LYING
SOUTH AND WEST OF THE FOLLOWING DESCRIBED PARCELS, IN LAKE COUNTY, ILLINOIS:
PARCEL 1:
COMMENCING AT THE INTERSECTION OF THE CENTER LINE
OF GREEN BAY ROAD AND THE NORTH LINE OF THE EAST HALF OF SAID FRACTIONAL
SECTION 1; THENCE WEST ALONG THE NORTH LINE OF THE EAST HALF OF SAID FRACTIONAL
SECTION 1, A DISTANCE OF 194 FEET; THENCE SOUTH AT RIGHT ANGLES TO THE LAST
DESCRIBED LINE, A DISTANCE OF 294.75 FEET; THENCE EAST AT RIGHT ANGLES TO THE
LAST DESCRIBED LINE, A DISTANCE OF 256 FEET TO THE CENTER LINE OF GREEN BAY
ROAD; THENCE NORTHWESTERLY ALONG THE CENTERLINE OF GREEN BAY ROAD, A DISTANCE
OF 301.25 FEET TO THE POINT OF BEGINNING;
PACEL 2:
COMMENCING AT THE NORTHWEST CORNER OF SAID LOT 2
AND RUNNING THENCE ON AN ASSUMED BEARING OF NORTH 90 DEGREES 00 MINUTES 00
SECONDS EAST ON THE NORTH LINE THEREOF 1649.77 FEET TO A POINT ON THE CENTER
LINE OF GREEN BAY ROAD, SAID POINT BEING ON A 5510.28 FOOT RADIUS CURVE, THE
CENTER OF CIRCLE OF SAID CURVE BEARS NORTH 79 DEGREES 41 MINUTES 14 SECONDS
EAST FROM SAID POINT; THENCE (THE FOLLOWING 3 COURSES BEING ALONG THE CENTER
LINE OF SAID GREEN BAY ROAD) SOUTHEASTERLY ALONG SAID CURVE 301.24 FEET,
CENTRAL ANGLE 3 DEGREES 07 MINUTES 56 SECONDS TO THE POINT OF BEGINNING; THENCE
CONTINUING SOUTHEASTERLY ALONG SAID CURVE 4.26 FEET, CENTRAL ANGLE 0 DEGREES 02
MINUTES 40 SECONDS; THENCE SOUTH 13 DEGREES 29 MINUTES 22 SECONDS EAST ALONG
TANGENT 1077.15 FEET TO THE SOUTH LINE OF THE AFORESAID LOT 2; THENCE NORTH 89
DEGREES 28 MINUTES 34 SECONDS WEST ON SAID SOUTH LINE 61.84 FEET TO A LINE
60.00 FEET WESTERLY OF AND PARALLEL WITH THE CENTER LINE OF SAID GREEN BAY
ROAD; THENCE NORTH 13 DEGREES 29 MINUTES 22 SECONDS WEST ON SAID PARALLEL LINE
642.74 FEET; THENCE SOUTH 76 DEGREES 30 MINUTES 38 SECONDS WEST 10.00 FEET;
THENCE NORTH 13 DEGREES 29 MINUTES 22 SECONDS WEST 440.50 FEET; THENCE NORTH 90
DEGREES 00 MINUTES 00 SECONDS EAST 71.99 FEET TO THE POINT OF BEGINNING.
CONTAINING 2,200,406 SQUARE
FEET OR 50.514 ACRES MORE OR LESS.
be and the same is hereby annexed to the North
Shore Sanitary District.
SECTION
2: If the property herein described
was the subject of a sewer service agreement, that agreement is terminated as
of the effective date of this Ordinance.
SECTION 3: That a
certified copy of this Ordinance, together with a map of the annexed territory
shall be filed with the
SECTION
4: This Ordinance shall be in full
force and effect from and after its passage and approval as provided by law.
K.
Correspondence.
1.
Order Docket No. V-W-02-AO-05.
2.
3.
Avenue
Pumping Station.
L. Press Articles.
1.
i. ‘Sludge Plant’, Talk of the County,
2.
i. ‘Dentists filtering out mercury’,
ii. ‘Drug disposal advocated for lake’s sake’,
M. Authorize
Payroll and Finance Department to issue District checks to meet expenses where
necessary
for payroll and to avoid interest and/or penalties before the next Board
Meeting.
It was moved by Trustee Paxton
and seconded by Trustee Drew, that the items
under the Consent Agenda be approved.
On
roll call, all Trustees present voted "Aye". Motion declared carried.
There
was no President Report from President Pierce.
General
Manager Dorn presented the Management Report as follows:
A. Presented Consulting Services Agreement – Cagwood Consulting.
General Manager Dorn reported that the purpose of this Consulting Services Agreement is to help North Shore Sanitary District with several issues. These issues include providing public relations services for the District by giving correct information to the public regarding District activities and providing liaison services with officials to obtain federal and state financial grants for projects.
The agreement with Cagwood Consulting shall include their best effort to promote business, products, reputation and interest of the NSSD through the performance of consulting services which include, but are not limited to, the following items:
It was moved by Trustee Swarthout
and seconded by Trustee Drew, that the Consulting
Services Agreement with Cagwood Consulting be approved.
On
roll call, all Trustees present voted "Aye". Motion declared carried.
Christopher Ganschow from Cagwood Consulting then
introduced himself and thanked the Board of Trustees and General Manager Dorn
for the opportunity to work with them and provide consulting services to the
North Shore Sanitary District.
B. Presented Donohue & Associates, Inc. Release.
At the
General Manager Dorn stated that the Release specifically covers only costs related to correcting the 64 items contained on Exhibit A, and does not prohibit the District from seeking future reimbursement for correcting design errors not contained on Exhibit A.
President Pierce stated that he would like to
review the contents of this Release further with the District’s legal
counsel. His recommendation was to hold
it over to the next Board meeting to allow time to review the Release
thoroughly before entering into any such Agreement.
It was moved by
Trustee Swarthout and seconded by Trustee Drew that the Donohue & Associates, Inc. Release be held over and put on
the Agenda for the April 9, 2008 Board meeting.
On
roll call, all Trustees present voted "Aye". Motion declared carried.
B.
Presented
Engineering Agreement Amendments.
1.
Donohue &
Associates, Inc. Zion Sludge Recycling Facilities Resident Engineering and
O&M Services, Contract Amendment No. 6, Increase of $44,513.00.
General Manager Dorn stated that the Amendment to
Contract No. 6 with Donohue & Associates, Inc. was related to Engineering
Services associated with the replacement of the dryer’s plate – type heat
exchanger coil. The coil has experienced
a failure in one of six sections of the heat exchanger. Presently, the failed section of the heat
exchanger has been isolated from the thermal oil loop because of a thermal oil
leak in that section. The dryer has lost
approximately 17% of its design capacity as a result of this failure.
General Manager Dorn reported that the entire dryer
system will be taken out of service for approximately 3 weeks to complete the
replacement of this heater coil. Donohue
& Associates will provide technical support during the removal and
replacement of the thermal oil heat exchanger.
This will include redesigning the thermal oil piping system to
accommodate the new tube-type heat exchanger, on-site observation of the work
during the removal and installation of the heat exchanger, assist in
discussions with potential contractors, assist NSSD in reviewing pricing from
the contractors selected and witness any required field testing.
It was moved by Trustee Swarthout and seconded by
Trustee Drew that Contract Amendment No. 6 to
the Zion Recycling Facilities Resident Engineering and O&M Services Engineering
Agreement with Donohue & Associates, Inc., in the amount of $44,513.00 be
approved.
On
roll call, all Trustees present voted "Aye". Motion declared carried.
2.
STS Consultants,
Ltd., Services Agreement for Hydrogeological Consulting Services at
General Manager Dorn stated that
this Engineering Contract Amendment is an extension of the continued
hydrogeological consulting services associated with various solid waste
disposal permitting-related tasks at the Zion Township Landfill. The scope of work includes groundwater
quality evaluations for wells G123 and A104, the preparation of responses to
the IEPA permit renewal application comments and the supplemental costs for the
Cell B east drilling program.
It was moved by Trustee Paxton
and seconded by Trustee Swarthout that
Contract Amendment No. 2 to the Services Agreement for Hydrogeological
Consulting Services at NSSD Zion Township Landfill with STS Consultants, Ltd., in
the amount of $17,019.00 be approved.
On
roll call, all Trustees present voted "Aye". Motion declared carried.
C. Presented Facility
General Manager Dorn reported
that Staff members have received multiple phone calls in recent months from Cub
and Boy Scout Leaders, college instructors and others interested in touring the
District’s wastewater treatment facilities.
All interested parties were told that the District stopped offering
public tours of its wastewater treatment plants after 9/11.
General Manager Dorn reported
that Staff performed a brief internet search regarding possible security
concerns associated with wastewater treatment facilities offering public
tours. This search included contact with
NACWA, IAWA and the EPA. The general
consensus within the wastewater community seems to be that offering tours of
the wastewater treatment processes is an excellent, if not necessary form of
public education and outreach. The
utilities that suspended tours as a result of 9/11 have since resumed offering
public tours. Registration and review of
all participants prior to visiting the facilities are standard policies.
A discussion followed with a
general consensus being that tours would be a good public outreach and that a policy
shall be drafted stipulating certain safety and security guidelines that would
be enforced. General Manager Dorn stated
that a draft policy would be prepared and presented to the Board for approval.
Assistant General Manager Miller gave the
Administration Division report as follows:
A. Presented Sempra Energy Agreement Modification to add
Trumpet Park Pumping Station PS14.
Assistant
General Manager Miller stated this is a modification to the electricity supply
agreement with Sempra Energy to add Trumpet Park Pumping Station, PS14. This is a very small facility that will be
served from the District’s already established electricity supply. No additional fixed-price energy will be
purchased by Sempra as a result of this change.
Adding this account will save the District money, as Sempra’s
electricity pricing is significantly more favorable than the prices charged by
ComEd.
It
was moved by Trustee Paxton and seconded by Trustee Drew that Sempra Energy Agreement Modification to add
Trumpet Park Pumping Station PS14 be approved.
On
roll call, all Trustees present voted "Aye". Motion declared carried.
B. Presented Third Party Pledge Depository Agreement with
Bridgeview Bank Group and Independent Bankers Bank.
Assistant
General Manager Miller stated that the District’s Investment Policy requires
that District deposits be secured by collateral held at a third party
institution. Bridgeview Bank Group
previously used the LaSalle Bank N.A. as its custodial institution for
collateral purposes and the District approved an agreement with these parties
in February 2007. Bridgeview Bank has
decided to utilize Independent Bankers Bank as their new custodial partner,
necessitating that new agreements be executed.
Bridgeview
Bank has forwarded this agreement to establish the means, methods and
procedures to carry out the collateralization process. Once established, this collateral agreement
will be applicable to all future investments.
It was moved by Trustee Paxton and seconded by Trustee
Drew to approve the Third Party Pledge Depository Agreement with Bridgeview
Bank Group and Independent Bankers Bank.
On
roll call, all Trustees present voted "Aye". Motion declared carried.
C.
Presented Andrew
Goltra Request for User Charge Bill Reduction for
Assistant General Manager Miller reported that the
District is in receipt of a letter dated
Mr. Goltra maintains that he received permission from
the City of
Assistant
General Manager Miller stated the District’s ordinances, policies and past
practices do not support the finance department applying an adjustment to this
account.
Trustee
Swarthout stated that he was familiar with Mr. Goltra’s situation and that he
supported the fact that the water did not enter North Shore Sanitary District’s
sewer and that he recommended giving him a break and reducing his bill to the
average amount which would be approximately $18.92.
It
was moved by Trustee Paxton and seconded by Trustee Drew to approve Andrew
Goltra Request for User Charge Bill Reduction for
On
roll call, all Trustees present voted "Aye". Motion declared carried.
D. Presented Bid Waiver Request.
1. BW-157,
Engagement of Swarztrauber & Co. for Accounting Services and Audit of
District’s Combined Annual Financial Statements for FY Ending 04/30/08,
$44,500.00.
Assistant General
Manager Miller reported that this Bid Waiver request is for the engagement of
Swarztrauber & Company for accounting services and the audit of the
District’s annual financial statements for the fiscal year ending
It
was moved by Trustee Paxton and seconded by Trustee Swarthout to approve BW-157,
Engagement of Swarztrauber & Co. for Accounting Services and Audit of District’s
Combined Annual Financial Statements for FY Ending 04/30/08 in the amount of
$44,500.00 and an additional $2,000 for special projects.
On
roll call, all Trustees present voted "Aye". Motion declared carried.
Director
of Engineering Services
A. Presented
the following Construction Change Orders.
1. C.O. No.
9, Fluid Bed Sludge Dryer Procurement Agreement, VA Tech, Decrease of $16,742.78.
2.
C.O. No. 1,
Skokie Ditch Bridge Rehabilitation at the Clavey Road STP, Lakes & Rivers
Contracting, Inc., Increase of 170 Calendar Days.
3.
C.O. No. 1, FY08
HV Replacement Project at Gurnee, Waukegan & Clavey Road STPs and PS7 &
PS8, McDonough Mechanical Services, Inc., Increase of 46 Calendar Days.
4.
C.O. No. 1, FY08
Painting Project at the Clavey Road STP, Era Valdivia Contractors, Inc.,
Decrease of $850.96 and Increase of 61 Calendar Days.
It was moved by Trustee Swarthout and seconded by
Trustee Drew to approve C.O. No. 9, Fluid Bed Sludge Dryer Procurement Agreement,
VA Tech, a Decrease of $16,742.78.
On roll call, all Trustees present voted “Aye”. Motion
declared carried.
It was moved by Trustee Drew and seconded by Trustee Swarthout
to approve C.O. No. 1, Skokie Ditch Bridge Rehabilitation at the Clavey Road
STP, Lakes & River Contracting, Inc., an Increase of 170 Calendar Days.
On roll call, all Trustees present voted “Aye”. Motion
declared carried.
It was moved by Trustee Drew and seconded by Trustee Swarthout
to approve C.O. No. 1, FY08 HV Replacement Project at Gurnee, Waukegan &
Clavey Road STPs and PS7 and PS8, McDonough Mechanical Services, Inc., an
Increase of 46 Calendar Days.
On roll call, all Trustees present voted “Aye”. Motion
declared carried.
It was moved by Trustee Drew and seconded by Trustee Swarthout
to approve C.O. No. 1, FY08 Painting Project at the Clavey Road STP, Era
Valdivia Contractors, Inc., a Decrease of $850.96 and Increase of 61 Calendar
Days.
On roll call, all Trustees present voted “Aye”. Motion
declared carried.
Director of Laboratory Services Division Robinson
reported as follows:
A.
CompX Security
Products Request to Waive Administrative Violation Penalty Fee.
Director of Laboratory Services Robinson reported that
representatives from CompX were present to explain their request to the Board. Director of Laboratory Services Robinson started
with a brief overview of their company.
CompX was created as a combination of two companies, one located in the
District in